Welcome to the Ohio Administrative Knowledge System

In 2000, The Ohio Administrative Knowledge System (OAKS) was a vision held by the Ohio Department of Administrative Services (DAS), Ohio Office of Budget and Management (OBM), the Ohio Auditor of State (AOS) and the Ohio Treasurer of State (TOS). The vision was a result of reviewing the state’s legacy central administrative computer systems and determining that an Enterprise Resource Planning (ERP) system would be a better tool for performing the state’s critical central business functions.

In December 2006, the OAKS Human Capital Management (HCM) system processed the first paychecks for State of Ohio employees. In July 2007, the OAKS Financials (FIN) system was implemented and in 2008 the final release of the original OAKS implementation completed with the launch of Budget & Planning and Asset Management.

In the summer of 2008 OAKS began future planning with the following vision and mission for guiding principles:

To be seen by our customer as a high performing solution that provides superior customer service in leading the State’s Enterprise Resource Planning services.

To improve the effectiveness, efficiency, and integration of state government business functions through an Enterprise Resource Planning system while supporting Business initiatives and requirements.

In October 2010 the first phase of a new competency completed with the launch of the OAKS Business Intelligence module. In February 2011, Employee Self Service was launched, allowing employees to add and update personal, benefits and banking information. In September 2011, OAKS launched myOhio.gov, which provides a single-login to all OAKS applications along with an enterprise-wide communication vehicle to reach all state employees.

OAKS continues to work towards the mission of improving the way the State of Ohio does business.

myOhio.gov is a user friendly employee gateway to news, OAKS applications, training material and job aids, and support information. Relevant news is available on the application home pages (e.g. Human Capital Management, Financials, Business Intelligence, Customer Relationship Management, and Enterprise Learning Management) to provide users helpful information. Self-service functionality is accessible at the click of a button enabling users to check their pay statements, benefits, travel & expense, and time. Application home pages also deliver training materials, job aids, and support information. All of these capabilities and OAKS applications are available with a single-login and the employee’s HCM password. myOhio.gov is now your door to all OAKS Applications, and your HCM username and password is the key you will use to access the applications you have permissions to.

• Single-login and single-password access to all OAKS applications for:
  • Quick access to employee pay statements
  • Quick access to travel reimbursement forms
  • Helpful articles for OAKS core users
  • Helpful job aids for using the myOhio.gov portal and all OAKS applications
• Enterprise-wide news, such as:
  • Employee benefit information
  • Employee wellness program information
  • Statehouse activities and other events of interest
  • Employee charitable campaigns
• Consolidated access to job aids for OAKS core users
• Ability to search for materials from myOhio.gov and Ohio.gov or specific regions of myOhio portal
• Ability for core users to personalize their myOhio.gov view
• Future phases will allow for agency-specific news